Why we need to ask you for your information

New Zealand has passed a law called the Anti-Money Laundering and Countering Financing of Terrorism Act 2009 (“the AML/CFT law” for short). The purpose of the law reflects New Zealand’s commitment to the international initiative to counter the impact that criminal activity has on people and economies within the global community. 

Accountants must do several things to help combat money laundering and terrorist financing, and to help Police bring the criminals who do it to justice. The AML/CFT law does this because the services accounting firms and other professionals offer may be attractive to those involved in criminal activity.

The law says that accounting firms and other professionals must assess the risk they may face from the actions of money launderers and people who finance terrorism and must identify potentially suspicious activity.

To make that assessment accountants must obtain and verify information from prospective and existing clients about a range of things. This is part of what the AML/CFT law calls “customer due diligence”. 

CUSTOMER DUE DILIGENCE REQUIREMENTS 

Customer due diligence requires an accounting firm to undertake certain background checks before providing services to clients or customers. Accountants must take reasonable steps to make sure the information they receive from clients is correct, and so they need to ask for documents that show this. 

We will need to obtain and verify certain information from you to meet these legal requirements. This information includes:

  • Your full name; and 
  • Your date of birth
  • Your place of birth and
  • Your address 

To confirm these details the following document options will be required from you to verify your address and your identity:

To Verify Address:

One of the following (no older than 12 months) 

  • Utility or rates bill 
  • Document issued by a registered bank (e.g. bank statement) 
  • Document issued by a government agency
  • Physical visit by director to client at the address   

To Verify identity

Use one of the following 3 options to verify identity

Option 1

One form of primary photo ID:  

  • NZ or overseas passport 
  • NZ Certificate of Identity 
  • National ID card

Option 2

One form of primary non-photo ID: 

  • NZ or overseas birth certificate 
  • NZ or overseas citizenship certificate 
  • NZ or overseas marriage certificate 

and one form of secondary photo ID

  • NZ driver licence 
  • 18+ Card 
  • International driving permit

Option 3

New Zealand driver licence

and one of the following

  • Bank statement issued by a registered bank (dated within the last 12 months) 
  • Credit card, debit card or EFTPOS card issued by a registered bank 
  • New Zealand or overseas marriage certificate 
  • SuperGold card 
  • Community services card 
  • Document issued by a government agency (dated within the last 12 months)

If you are seeing us about company or trust business, we will need information about the company or trust including the people associated with it (such as directors and shareholders, trustees and beneficiaries). We may also need to ask you for further information. We will need to ask you about the nature and purpose of the proposed work you are asking us to do for you. Information confirming the source of funds for a transaction may also be necessary to meet the legal requirements.

IF YOU CANNOT PROVIDE THE REQUIRED INFORMATION

If we are not able to obtain the required information from you, it is likely we will not be able to act for you. Because the law applies to everyone, we need to ask for the information even if you have been a client for a long time. When required, we will let you know what information we need, and what documents you need to show us and let us photocopy. Please contact Anthony or Ian, if you have any queries or concerns.

What People Say About Us

During the 3 years I worked out of NZ, Ian and the team from the Accounting Room kept me right with the New Zealand tax laws. The Accounting Room team worked closely with my Australian tax accountant and between them I was able to minimise my taxes. I found them to be a very professional team and would have no hesitation in recommending them as the accountants of choice.



Sandy Mutch - A B MUTCH CONSULTANCY PTY LTD



4 seasons
|| www.4seasons.co.nz ||

We have been clients of The Accounting Room (formally Everest and Vincent) since we purchased our business 10 years ago. As first time business owners we needed an accountant who would explain things in language we would understand, someone we could trust 100%. We found that and more with the staff at The Accounting Room, especially Anthony Vincent who has and still does look after us. Anthony is our accountant but we also regard him as a friend. Nothing is ever too much trouble for Anthony or any of the staff and when you call you are always greeted warmly. Without hesitation we have and would recommend The Accounting Room and wish the team every success in their endeavours.


Glynn and Debbie Taylor - Owner operators - 4 Seasons NP Ltd



Therapy Works
|| www.therapyworks.co.nz ||

Therapy Works has worked with Ian and The Accounting Room from the outset of starting up our business just over 10 years ago. We have greatly valued his advice and expertise in ensuring our financial systems are both efficient and easy to understand. Ian’s high standard of professionalism and attention to detail cements our high level of trust with the company. We look forward to an ongoing working relationship and have no hesitation in recommending The Accounting Room to other businesses!


Michelle McIntosh – Therapy Works Ltd



Guize Clothing
|| www.guize.co.nz ||

I have been a client of Anthony Vincent and the team at “The Accounting Room” for many years. I have found there financial scrutiny and customer service to be second to none. They are very approachable any time of the day whether to obtain advice or just to clarify taxation queries. I have found them to be very knowledgeable within their field and always up to date. Their manner is always professional and courteous. I am very happy to have Anthony and the team working for us, and look forward to many more years of this working partnership.


Brett Stokell – Managing Director – Guize Clothing Ltd



CSA Surfboards
|| www.csasurfboards.co.nz ||

The Accounting Room save our company time and money – just what you want. We are grateful to have an accountant that is up-to-date with technology, approachable, prompt and a clear communicator. We are a small business but Ian gives us the time, advice and respect to be big.


Bianca Aldridge | CSA Surfboards



The Cleaning Angels
|| www.angelswhoclean ||

I would highly recommend Anthony Vincent and The Accounting Room team to anyone needing accounting services. Anthony has helped my business grow and has been there for me anytime I had queries. Anthony is kind, patient and genuinely wants to help. All the staff I have encountered at The Accounting Room are like this, very helpful and genuine people who all do an extremely good job.


Glenwyn Flynn – The Cleaning Angels



Brokers Panel & Paint
|| www.brokerspnp.co.nz ||

The Accounting Room are a very professional and helpful group of people to deal with. When I started my business I had no knowledge of accounts or any of the processes involved in running the financial side of a business. The Accounting Room made this learning period very simple and were always available to explain and help me to learn. Now that my business has grown they are still helping me with new advice to help continue the growth of my business.


Kurt Broker – Owner/Manager , Brokers Panel and Paint Ltd